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In this technology-driven world, several business aspects have become easier and more streamlined than ever.
Every day, business owners have been grateful for the advent of technology. However, gratitude is not the only emotion they hold. Every blessing comes with its own challenges.
The rapid advancement of technology and digitalization in businesses has also made it vulnerable to several data security threats. These threats continue to haunt business owners as they work tirelessly to improve their strategies for data security.
If you are new to the journey, here are some tips that can help you boost the data security of your business.
Train Your Employees
Businesses rely on their employees every day. They are the backbone of any business. It can be hard to imagine being betrayed by your own employees. While most employees do not intend to harm the business they work for, their negligence can cost the business the same as the betrayal.
Studies suggest that many data security threats begin due to negligence from an insider. Of course, it does not mean that you take away access from your employees, especially if it is essential to their job roles. It means that you train them on how they can play a role in reducing data security.
Make Hard Drives Unreadable
Even with the ongoing trends of digitalization of data, there is no way to guarantee that your business does not have some hard drives filled with sensitive data lying around. Whether these drives have client information or your company’s financial records, they can be very harmful to your business in the wrong hands.
The first thing you must do to ensure data security is to invest in a Virtual Data Room (VDR) by Firmex and secure every ounce of data. From there on, you can make your old hard drives unreadable by magnetically cleaning your disks. This way, your business data will never end up in the wrong hands.
Remove Repeated Data
Even the most tactful businesses can agree that they often have no record of how many times a certain file has been shared with their employees, clients, and partners. Sensitive data being forwarded from one person to another can make it more vulnerable to cyber-attacks.
Your data is at a higher risk of ending up in the wrong hands if your disposal mechanisms are compromised. You must get rid of as many copies of your sensitive data as possible to strengthen the integrity and security of your data.
Use Strong Passwords
Strong passwords are the simplest form of ensuring data protection. A strong password can make it hard for anyone to bypass your security protocols. Therefore, it is important to guide your teams on using alpha-numeric characters while setting their passwords and changing them at least bi-annually.
You can also use two-factor authentication to add an extra layer of protection to your data. It can ensure that no one accesses your data without your knowledge or consent.